Sponsor Policies/Procedures

Getting to the Bottom of It

Bullying Prevention through Empathy and Kindness

International Bullying Prevention Conference • November 6-8, 2016 • Sheraton New Orleans Hotel, Louisiana, USA

Venue

Sheraton New Orleans Hotel
Address: 500 Canal St., New Orleans, LA 70130
Phone: (504) 525-2500

Attendee List

The list of IBPA 2016 attendees is available in electronic format to exhibitors that request it after the conference. The list will be sent via email. Please email info@ibpaworld.org to request your list following the event.

Exhibit Hours

Exhibit Hall Set Up: Sunday, November 6th 1:00 pm – 5:00 pm
Opening Reception: Exhibit Hall: Sunday, November 6th 6:00 pm – 7:30 pm
Exhibit Hall Open: Monday, November 7th 7:00 am – 5: 00 pm
Exhibit Hall Open: Tuesday, November 8th 7:30 am – 11:30 am
Exhibit Hall tear down: Tuesday, November 8th 11:30 am – 3:00 pm

Exhibitor Presentation and Conduct

All content presented, demonstrated, exhibited, performed, distributed, or displayed by Exhibitor shall be subject to the IBPA Board of Director’s approval. Any content that, in the sole discretion of the board, is in any way unacceptable or unsuited to the conference may be rejected. Exhibitor-hosted meetings, functions or receptions may not conflict with any conference sessions, conference events or exhibit hall hours. The IBPA Board of Directors shall have sole discretion in determining whether Exhibitor’s demeanor is inappropriate or disruptive. Exhibitor shall not distribute any advertising matter, literature, souvenir items or promotional materials except from its own allotted exhibit space.

Distribution of Promotional Items

You are allowed to attract attendees to your booth and work with them in your area; however, you are not allowed to pass out brochures and information in areas other than your booth. Working in the aisles or approaching attendees outside your booth space is not allowed. This includes the registration area, common aisles, conference rooms and every area other than your booth. Solicitation of business or distribution of promotional materials from booth space is prohibited by anyone other than exhibitors.

Retail Sales

Retail sales are allowed in the exhibit hall.

Registrations for the Conference

Each exhibit booth is provided with one full registration to the conference, please click here to reserve that registration and use coupon code “EXHIBITOR”. Each exhibitor may purchase one additional registration at a reduced price of $100 for a second person with their organization click here and use coupon code “ADDEXH”. Additional registrations may be purchased at the regular registration rates at www.ibpaworld.org.

Shipping/Receiving Information

Do you need to ship conference materials? Information on the FedEx Office Store at the Sheraton New Orleans is available.

DOWNLOAD FedEx Office INFO

Parking and Self-Unloading/Loading

Limited parking is available for a fee during the show at the Sheraton New Orleans. There are several parking lots nearby as well, please check with the doormen at the hotel regarding where to park for unloading. Exhibitors and their full-time employees are permitted to self-unload/load their own materials.

Shipping Materials

Materials must be shipped to the hotel to arrive not more than 2 days prior to the conference as the hotel does not have space to store materials. There is a cost for each package received and sent out of the hotel. Please have your tracking information with you when you arrive to the hotel to assist us in finding your package if there is any trouble. All boxes that are shipped to the hotel and labeled with the show information will be at your table when you arrive to set up on Sunday.

Sharing Exhibit Space

Exhibitor shall not reassign, sublease, or share assigned exhibit space with any person, firm, or other entity, nor shall Exhibitor allow any person, firm, or entity to solicit business in any form in Exhibitor’s assigned space.
Electricity and Audio/Visual Equipment

If you would like to order electricity and/or audio visual equipment for your table, this must be ordered in advance of the conference through the audio visual company that is onsite at the Sheraton. DOWNLOAD PSAV ORDER FORM or email Lynn at info@ibpaworld.org to request the form.

NOTE: You will not need to order WiFi – it is provided by IBPA!

Hotel Reservations

There are a limited number of hotel rooms available at a special conference rate of $204 per night plus tax. To reserve your room click here. All conference events are held at the New Orleans Sheraton Hotel.

Security

Exhibitors are responsible for their valuables. IBPA provides perimeter security at points of entry to the exhibit hall when the hall is closed both Sunday and Monday evening. Every reasonable effort will be made to prevent losses. However, the final responsibility for exhibitor-owned equipment and merchandise security rests on the exhibitor.

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